Understanding Maine OICs

Why Better Public Understanding of Maine OICs Is Important To This Firm

In a blog post yesterday about, innocent spouse relief I discussed some of the unwritten differences that exist in the State of Maine Revenue Service collections programs or as they are more commonly called “Tax Relief Programs.” In that article, I noted that many of the programs that the Maine Revenue Service displays as available to Maine taxpayers are different than the tax relief programs available at the federal level through the IRS.

I see one of my jobs because my practice is in Bangor Maine is to educate Maine taxpayers about these programs. Usually in central to northern Maine, ranging up and down I-95, from Augusta to Fort Kent. There is quite a bit of misinformation and just downright wrong information being perpetuated about these programs.

In addition, while surprisingly I often find myself in the position of advising clients interested in OICs about why they will not fix their problem they still have their place. Usually, when people seek out my firm for an OIC they do so with inflated expectations of what the process can achieve.

However, after we take the time to understand their situation and goals, we can usually propose a more cost-effective, less damaging, and less time-consuming solution. In many cases, those solutions achieve the exact same effect as an OIC with less risk. Once clients understand the negative aspects of OICs*, that we are trying to help them save time and receive a more cost-effective result they are usually on board with the plan.

Despite all this OICs can be a great tool for clients in certain situations. One of those situations, where they can come up, is people looking for innocent spouse relief when; they don’t qualify, they have their claim rejected by the IRS/MRS or they had a qualifying, but a poorly prepared past claim was rejected, and they are now barred from submitting a new one.

Information on Maine OICs Is Limited

One of the most misunderstood programs especially for the Maine Revenue Service is their Offer in Compromise program. The IRS offer in compromise program has serious issues being properly understood by the public due to aggressive and misleading T.V. marketing. These misunderstandings compound the public understanding issue with Maine offers in compromise. Even if a person researches the IRS programs, understands them correctly and reads up on the available Maine guidance they are going to be confused by Maine Revenue’s response to their OIC. The reason for this is that there are substantial unpublished differences between there and the IRS program.

Where Does the Maine OIC Program Come From?

The Maine Revenue Code gives the state tax assessor the authority to settle or compromise any tax liability under 36 MRSA § 143. This is a right the state tax assessor is entitled to; not the taxpayer. It is important to remember this fact because the implications are substantial when trying to understand why there is a difference in how the state of Maine and the IRS use OICs.

Why Understanding IRS OICs Is Vital for Understanding Maine OICs.

To understand Maine OICs properly it is necessary to understand the IRS program first. The reason for this is that most people’s expectations for state OICs are based on a vague or limited understanding of the IRS process. A firm grip on how the well-defined IRS process works helps because it assists in understanding the implications of the Maine deviations from that process. Additionally, since Maine Revenue has not published much on their OIC program it is hard to explain MRS’s program without resorting to contrasting it with the IRS program.

What Happens When An OIC Is Submitted To The IRS

When an Offer in Compromise is submitted to the IRS, the taxpayer proposes a lump sum settlement paid immediately upon acceptance of the offer, a lump sum amount paid over 5 months, or periodic payments over 24 months towards the tax debt. In most cases, the taxpayer must also put 20% down or make periodic payments during the OIC process. The main exception to this is taxpayers who fall below certain income thresholds.

How Does the IRS Calculate What Is An Acceptable Offer In Compromise?

Normally, when the IRS is considering how much a person can pay, they look at the amount they can collect over the next 6 to 10 years. The reason for considering this collection timeframe is the existence of a Collection Statute Expiration Date. Most collection statute expiration dates are 10 years after the date of assessment. There are some exceptions to this because of tolling events but in general, the CSED is 10 years.

Once the CSED date has passed the IRS’s ability to collect on the debt expires. This means the IRS can no longer levy or garnish the taxpayer. While the debt isn’t discharged it is functionally gone. In the case of debts 5 years or older, the IRS will often accept a lower amount because as the CSED approaches the amount of disposable income they can collect goes down with every passing month.

Maine Revenue and the IRS Have Different Restrictions on Collecting Back Taxes

Reading the description and explanation of Maine OICs on the Maine Revenue Service website many of the same terms are used and the program appears very similar to the IRS’s. However, a very different dynamic exists for Maine Revenue when a taxpayer attempts to compromise with them. The different dynamic is the lack of a default 10-year CSED. Maine Revenue does not have the same 10-year limitation as the IRS to collect on past due amounts.

How the Difference in Collection Laws Affects Maine OICs

Now, remember earlier in the article when it was discussed that it was the state tax assessors right to compromise on back taxes. In both the case of the IRS and the MRS the secretary or the state assessor has the right to compromise or settle; not the taxpayers. However, in the opinion of the author the presence or lack of a presence, in the case of Maine, of a 10-year CSED drastically effects how of Maine chooses to exercise that right compared with the IRS.

When people fail to understand this difference Maine’s Offer in Compromise program can appear strict or even capricious. The reality though is that the IRS’s decision-making process simply has a different set of rules it is interacting with.

The Maine OIC Process Is More Strict 

In many cases where the IRS would accept an OIC from a taxpayer the Maine Revenue Service is content to simply put them in “inability to pay status” for decades. Maine Revenue loses nothing by waiting to see if a taxpayer eventually finds better work or perhaps is given, wins, or inherits something of value. So, when a person submits an Offer in Compromise to Maine Revenue, while they could settle and give similar terms to the IRS, they simply are not incentivized to do so in the same way.

At this point, some may be asking “then what is the point of publishing that OICs are available?” The answer to that question is that they create a bargaining chip. While Maine Revenue is not incentivized by a CSED like the IRS they do want to close past due accounts. So what Maine often does is offer to waive penalties and interest if you can fully pay the remaining original assessed balance within 30 days of acceptance.

On more than one occasion a frustrated future client comes in after sailing through the IRS process and then subsequently having their Maine offer challenged or denied. The sad part is that most of that frustration could have been avoided with professional assistance. In addition, that early assistance usually secures better offer terms in addition to avoiding the frustration and financial loss associated with a failed offer.

How to Best Time Maine OICs

Knowing that in the current moment Maine generally responds to offers in compromise in this manner provides an important tax planning opportunity. It allows taxpayers who have engaged a professional familiar with the process to know exactly when they should submit a Maine Offer in Compromise. If a tax advisor calculates the various penalties, interest, demand penalties and any other added amounts to the Maine tax debt they can determine the exact moment an offer should be submitted.

Additionally, as part of this kind of planning an advisor must ensure that the payments being sent to the MRS are applied correctly to the principle and that subsequent penalty and interest amounts are calculated correctly. Incorrect penalty and interest calculations have been shown to be a systemic problem in many taxing authorities.

If all this is done correctly with the appropriate timing, attention paid to how payments are applied to the past due amounts, and a taxpayer bides their time eventually they will find themselves in a position to most effectively use the Maine Offer in Compromise program.

Differences between IRS and Maine Revenue Asset Calculations

Lastly, Maine calculates available assets differently than the IRS. That is a topic that deserves its own blog post though. For the purposes of this article, it is simply important to note two things. The first is that while certain retirement, home, and other assets may be excluded from the IRS calculation the MRS can and does calculate available assets differently.

Better Results from Understanding Asset Calculation Differences

The second thing to remember is that the first fact creates possible planning opportunities if a client intends to submit an Offer in Compromise to both the IRS and MRS. Those planning opportunities center around being intentional about which assets you have left after your IRS OIC is accepted.

The reason this is important is that since Maine looks at your financial picture from a different perspective than the IRS you want to ensure, as much as possible, that you pay the IRS with assets that Maine would consider available and leave assets intact that Maine will exempt. On the rarer occasion that you would submit a Maine OIC first, you would want to ensure that you did that planning in reverse.

Furthermore, given that OICs take time proper planning in some cases allows clients to legally spend down and convert certain assets that previously would not have been exempt. This allows them to retain more assets in the process than they would have been able to otherwise.

Failure to Understand This Information Hurts Maine Taxpayers

Unfortunately, because Maine doesn’t publish much guidance the reality is that many people submit offers that they will never be able to accept the terms of. This means they make nonrefundable down payments which hurt their current finances and hinders their ability to apply when it is most advantageous for them to do so.

In addition, if the OIC is poorly prepared and the client does not properly disclose all their assets, a common and often unintentional error, they may find that all their future OIC attempts are rejected. The state tax assessor has the authority to do this on the basis that if a taxpayer fails to properly disclose their assets in an earlier offer, they cannot rely on their future submissions to be accurate either.

To return to an earlier point, compromising on a tax liability is the state tax assessor’s right; not the taxpayers. This means that once a determination of this kind has been made there is almost nothing a taxpayer can do to override the decision.

What Should I Take Away from This Article?

In closing, it is important to understand all the facts, rules, and guidance, both published and unpublished, available for Maine Offers in Compromise. It is especially important when considering a concurrent or subsequent offer in compromise with the IRS or when an option like bankruptcy is a possibility.

All these programs interact in often strange and unexpected ways for those unfamiliar with them. This is especially true when a proposed bankruptcy is involved. If you are considering bankruptcy as an option due to tax debt, you should make sure to include a tax advisor in the conversation. In addition, to verifying that your debts have been calculated correctly a tax advisor in cooperation with a qualified attorney craft a plan that takes advantage of all your legal and administrative options.

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J.P. Oltmann is proud to provide tax representation for individuals and small businesses across Maine.

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